Once you have made the decision to resign from your job you need to organize your departure in a diplomatic and business-like manner. A properly managed resignation means that you leave behind a good impression.
How to Resign Checklist
- Give the correct notice period. Follow your contractual obligations with regard to notice period. Two weeks notice is the standard notice period however you must abide by the notice period stated in your employment contract or any union agreement that you fall under. If your employer asks that you stay longer than the required notice period you are under no obligation to so so.
- Write a formal letter of resignation. Prepare a letter of resignation that, at the minimum, includes the following details: the date your resignation is effective, the position from which you are resigning, and the date of your last working day at the company. Make sure you know who your resignation letter should be addressed to and who else in the company must receive copies (usually Human Resources and Payroll). Always keep a copy for yourself.
- Hand the letter personally to the relevant staff member on the day you write the letter. It can be left unopened in the in-tray or on a desk if not handed directly to an individual.
- The announcement to other staff regarding your departure should be agreed with your employer.
- Confirm the payment of any outstanding monies for unused vacation time that you have accrued. Confirm any outstanding payments for overtime, bonuses, expenses.
- Schedule a consultation with Human Resources or the relevant individual to discuss your insurance benefits including medical and dental, life insurance. Find out about converting or continuing your life and health insurance benefits. Find out what happens to your pension plan. Some plans provide for a lump sum distribution when you leave the company.
- Find out about your eligibility for unemployment insurance if you are not going to another position. The sooner you file for unemployment benefits, the sooner you will start receiving the money. Eligibility requirements for collecting unemployment benefits vary from state to state.
- Complete your exit interview. The purpose of an exit interview is to address any questions, comments and concerns regarding your period of employment at the company. Use it as an opportunity to give positive feedback where relevant and provide constructive comment on areas for improvement.
- Organize a written reference from the company to keep in your portfolio. Don't wait to ask for a reference when you next need one, get the reference while your employer still clearly remembers you!
- Hand back security and parking passes and any other company property such as uniforms, computers, phones etc.
- Remove all personal items and personal files from your work space.